Love in the Air in Your Workplace? Here’s What to Do
With Valentine’s Day upon us, employers are likely hoping that romance is not in the air – at least not in the workplace. Even as we enter the second year of the COVID-19 pandemic, however, workplace surveys are reporting that more employees than ever (33% now vs. 27% pre-pandemic) are involved in a workplace romance. The recent example of CNN President Jeff Zucker resigning after he failed to disclose a long-term consensual affair with a coworker again highlights this issue. Indeed, relationships in the workplace – and their inevitable breakups – can cause headaches for employers. The drama surrounding these relationships can adversely affect employee morale and productivity. Workplace relationships also may lead to claims of favoritism or sexual harassment.
With all of this in mind, employers should be taking proactive steps to limit workplace drama and potential liability, such as the following.
Have an in place anti-harassment policy that is comprehensive, easy to understand, and regularly communicated to all employees.
At a minimum, every employer should have in place an anti-harassment policy that clearly prohibits sexual harassment, defines what constitutes sexual harassment in terms easily understood by employees, and require employees to report sexual harassment. Any such policy should include a harassment complaint procedure that is accessible to all employees and has multiple avenues for raising complaints. The policy also should state that the company will promptly and thoroughly investigate all complaints and that the company will not retaliate against any person who reports or participates in an investigation of sexual harassment.
Regularly and effectively train supervisors and managers about how to prevent, recognize, and respond to conduct that, if left unchecked, may rise to the level of prohibited harassment.
Having written policies is important, but it is equally important that managers are thoroughly trained on how to respond to sexual harassment complaints and how to recognize potentially problematic situations even if no complaint is made – such as workplace dating. Depending on where an employer is located, the law may require this training. Even if such training is not legally mandated, however, it makes good legal and business sense to regularly provide it.
A Written Policy Regarding Dating
One way to address workplace relationships is to establish a workplace dating policy. This may be included as part of a comprehensive anti-harassment policy or as a stand-alone policy. Having a code of conduct provides a guide for employees as they navigate through the reality of romantic relationships in the workplace. It also enables employers to discipline employees for behaviors that violate the code of conduct without the discipline being tied to the employee’s romantic relationship.
Consider Love Contracts
A love contract is a written document in which employees who are in a romantic relationship affirm that it the relationship is consensual, that they may leave the relationship at any time without fear of retaliation and that they understand and agree to comply with all company policies, including the company’s code of conduct, anti-harassment policy and reporting requirements. While such contracts can provide a layer of protection to the employer if a workplace relationship sours and one or both of the employees claim the relationship was nonconsensual (or that he/she was a victim of sexual harassment), they are not foolproof. In addition, some employees will view having to sign such a contract a violation of privacy
Workplace romances can be a problem for employers. They can affect productivity and morale and result in claims of sexual harassment and unfair treatment. Being proactive about addressing workplace relationships can help guide workplace conduct and limit potential liability if and when these relationships end.
Employers should consult with experienced human resources professionals and/or labor and employment counsel with any questions regarding these issues. For MEA members, the Hotline and a Member Legal Services attorney are available to provide this assistance.